What is a receipt?
A receipt is proof that a payment has already been made. Unlike an invoice, which requests payment, a receipt confirms that a transaction is complete — it records what was paid for, how much, when, and how the customer paid. Receipts are useful for customer records, refunds and exchanges, expense tracking, and simple bookkeeping.
Receipt vs. invoice: what's the difference?
An invoice is sent before payment, asking the customer to pay by a certain date. A receipt is issued after payment, confirming the money has been received. If you're still waiting to be paid, use the invoice generator instead — switch to this receipt generator once the payment has come in.
How to create a receipt
- Add your business details and, optionally, your logo.
- Enter the customer's name and the transaction date.
- List each item or service that was paid for, with quantity and price.
- Select the payment method — cash, card, bank transfer, mobile money, or other.
- Download the receipt as a PDF or print it for the customer.
What should a receipt include?
- Business name and contact details
- Customer name (optional for small cash sales, useful for larger transactions)
- A unique receipt number and the date of payment
- Items or services paid for, with quantity and price
- The total amount paid and the payment method used
Frequently asked questions
Is the receipt generator free?
Yes, creating, previewing, printing and downloading receipts is completely free with no signup.
Can I choose how the customer paid?
Yes — select Cash, Card, Bank Transfer, Mobile Money, or Other from the Payment Method field on the receipt.
Can I use this for a partial payment?
A receipt records a completed payment. If a customer still owes a balance, an invoice — which tracks amount paid and balance due — is a better fit. Try the invoice generator.