What is an estimate?
An estimate is an approximate cost for a job, given before the full scope of work is confirmed. It's common in trades, renovation, web and creative projects, and any work where the final cost depends on details that aren't known yet — materials, site conditions, or exact hours. Unlike a quotation, which is usually a fixed price, an estimate is understood by both sides to be a best guess that may shift.
Estimate vs. quotation: what's the difference?
A quotation is typically a fixed price the client can accept as-is. An estimate is an approximate figure, useful when you can't commit to an exact number until you've seen the site, measured the job, or scoped the project in more detail. If you're able to commit to a firm price, the quotation generator may be a better fit.
How to create an estimate
- Add your business details and logo.
- Add the client's name and project contact details.
- Break the estimate into line items — labor, materials, and any other costs.
- Note in your terms that figures are approximate and may change.
- Attach reference photos of the site or project if useful, then download or print.
What should an estimate include?
- A clear statement that this is an estimate, not a final price
- A breakdown of labor, materials and other costs where possible
- Any assumptions the estimate is based on (e.g. site access, existing conditions)
- What could cause the final cost to change, and how you'll communicate updates
Frequently asked questions
Is the estimate generator free?
Yes — creating, previewing, printing and downloading estimates is free, with no signup required.
Is an estimate legally binding?
Generally an estimate is not a fixed commitment the way a quotation or contract is, but conventions vary by industry and location — state your terms clearly on the document itself, and consult a professional for anything contractual.
Can I attach photos to an estimate?
Yes — use the Photos & Attachments section to add site photos or reference images directly to the document.