Why contractors use QuickInvoice
- Labor and materials as separate line items — keep costs transparent so clients see exactly what they're paying for.
- Deposits and progress billing — use the Amount Paid field to track partial payments and show a running Balance Due as a job progresses.
- Photos on the invoice — attach a site photo or completed-work photo directly to the document as supporting evidence.
- Signatures — capture a client sign-off directly on the invoice, drawn or uploaded.
- Works from a job site — the mobile-friendly editor means you can send an invoice from your phone before you've even left the property.
What to put on a contractor invoice
Separating labor from materials avoids disputes and makes it easy for clients to see where the cost comes from.
- "Labor — framing, 3 days" — Qty 3, day rate
- "Materials — lumber and fasteners" — Qty 1, materials total
- "Deposit received" — tracked in the Amount Paid field, shown against the Balance Due
Tips for contractor invoicing
- Request a deposit before starting larger jobs, and note it clearly using the Amount Paid field so the balance is obvious.
- Attach a photo of completed work — it's useful documentation if there's ever a dispute.
- Break multi-stage projects into progress invoices rather than one large invoice at the end.
- Keep materials receipts separate from your invoice records so your markup, if any, stays clear internally.
Frequently asked questions
Can I show a deposit and remaining balance on one invoice?
Yes — enter the amount already paid in the Payment section, and the invoice will automatically show the remaining Balance Due.
Can I attach a photo of the finished job?
Yes, use the Photos & Attachments section on the invoice to add up to 6 images.
Can a client sign the invoice?
Yes — add a signature by drawing on-screen or uploading a signature image.